WHO WE ARE
OpenWIS Association Internationale Sans But Lucratif (AISBL) Belgian Royal Meteorological Institute (RMI) Ringlaan 3, Avenue Circulaire, B-1180 Brussels Belgium
You have the right to make a complaint at any time to the Supervisory Authority, the Data Protection Authority, Belgium at https://www.dataprotectionauthority.be/. We would, however, appreciate the chance to deal with your concerns before you approach the Data Protection Authority, Belgium, so please contact us in the first instance.
THE DATA WE COLLECT ABOUT YOU
We may collect and process the following information about you:
- Contact data for the purposes of administering your membership to OpenWIS, for example details of meetings, membership, annual accounts, administration of the Contributor Licence Agreement.
We do not collect any special categories of personal data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data), nor do we collect any information about criminal convictions and offences.
- First bullet under “We may use information about you in the following ways:” on page 2 – I would say: “Rule 6.1 of the OpenWIS Association Internal Rules”
HOW WE USE YOUR PERSONAL DATA
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Where we need to perform the contract we are about to enter into or have entered into with you.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where we need to comply with a legal obligation.
To find out more about the types of lawful bases that we rely on to process your personal data, please visit the Belgium Data Protection Authority, located at https://www.dataprotectionauthority.be/
We may use information about you in the following ways:
To register you as a new Contributor, as defined in Rule 6.1 of the OpenWIS Association Internal Rules, to OpenWIS Association projects and manage our relationship with you (contractual necessity, legitimate interests)
To administer OpenWIS (legitimate interests, compliance with legal obligations)
OpenWIS uses the following third-party platforms as detailed below:
Github for the purposes of administration of storing and managing software code and documentation - https://help.github.com/en/articles/github-privacy-statement)
Discourse for the purposes of administering collaboration - https://www.discourse.org/privacy
By registering with the above third-party platforms, you may allow third parties to collect or share data about you. We do not control these third-party platforms and are not responsible for their privacy statements. We would encourage you to read the privacy policies of these platforms prior to registration.
CHANGE OF PURPOSE
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
HOW LONG WILL YOU USE MY PERSONAL DATA FOR?
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including the purposes of satisfying any legal and regulatory requirements. Unless otherwise specified, we will hold your personal information:
- In accordance with our business needs;
- In accordance with our contractual retention period;
- In accordance with any legal and regulatory requirements.
To determine the appropriate retention period for personal information, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
YOUR LEGAL RIGHTS
You have the following rights under data protection legislation in relation to the processing of your personal data:
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- The right to object
- The right to prevent automated decision making and profiling.
For further information in respect of your rights as a data subject, please see visit the Belgium Data Protection Authority - https://www.dataprotectionauthority.be/faq-themes/the-different-rights. To exercise any of the above rights, please contact the Data Privacy Manager - firstname.lastname@example.org
Please note that we may require evidence of your identity in relation to your request.