Agenda - OpenWIS Steering Committee 2017 December

7th December 2017

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(The responsibilities of the Steering Committee [SC] are described in Article 13)

1. Welcome, introductions and approval of agenda
   • SC Chair
2. Approve previous SC meeting minutes
   • SC Chair
   • OpenWIS Steering Committee 2017 October minutes
3. Clarification of organisational roles within OpenWIS Association
   • JT
   • Action-SC-2017-14 Improve processes for managing new projects “In light of the discussion around new projects during SC-MAR2017 (eg: FMI’s smartmet) and the uncertainties this has surfaced around the roles of PMC/TC/SC, review the Articles, Internal Rules and Technical Rules and propose any improvements.”
   • Action-SC-2016-14 Add new risks to Risk Register “Add a risk to the Risk Register stating that the Articles/Rules of the Association do not adequately define the architecture role of the TC (Article 14.1)”
   • Note: Resolution-AM-2016-09 approving “edits to describe governance for multiple projects”
   • See OpenWIS Project Governance Rules Supplement and PMC structure diagram
   • Propose update to Internal Rules Title 7 based on responsibilties outlined here
4. Election of Vice-Chair of Technical Committee
   1. SC Chair - The nominations received are as follows:
      1. 1 nomination - Benjamin Saclier, Meteo-France.
5. Completion of Contributor License Agreements (CLA)
   1. SC Chair - We still need to complete the review of CLA, form and process so that we can all do Action-SC-2017-19 Submit completed CLA forms. At the moment the action lies with NWS:
      • KS - Action-SC-2017-70 Complete the legal review of the CLA
6. Update on new Partners
   1. RGr - European Centre for Medium Range Weather Forecasting (ECMWF) (Associate Partner)
      • Action-SC-2017-07 Finalise the ECMWF agreement
      • Action-SC-2017-09 Clarify ECMWF taxes
      • Action-BM-2017-08 Discuss new proposals with ECMWF Legal
      • Action-BM-2017-09 Ask RMI for advice on VAT
      • Action-BM-2017-10 Try VAT status enquiry with our Belgian Lawyers
   2. RGr - India Meteorological Department (IMD) (Strategic Partner)
      • Action-SC-2017-65 Contact IMD for an update on progress with the partner agreement
   3. MDA - Any others
7. New Projects
   1. JT - OpenWIS Djibouti - WIS 2.0 pilot for demo at TECO
      • See Action-SC-2017-16 Project Charter for WIS 2.0
      • See new project repository: djibouti
   2. JT - OpenWeather - Common Weather API
      • See project proposal paper at: Action-SC-2017-17 Project Charter for Weather API
      • User demo
      • Admin demo
8. OpenWIS Technical Workplan
   1. TC Chair - Action-SC-2017-58 Create a roadmap for OpenWIS-Core
9. Risk Management
   1. PR - Proposed risk management process
      • Action-BM-2017-03 Draft Risk Register for Association
      • Example Risk Register
      • Action-SC-2017-20 Risks to the Association
10. Goals for the Association
    1. SC Chair - Action-SC-2017-45 Goals for the Association
11. Entry into International Yearbook
    1. SC Chair - Entry into International Yearbook
12. Outstanding Actions
    1. SC Chair
       • MDA - Action-SC-2017-34 Promotion at WMO Exec Council 2018
       • RGr - Action-SC-2017-51 Money transfer tax
       • SO - Action-SC-2017-57 Reword the text of the TC Briefing to the SC
       • SH - Action-BM-2017-13 Check that UKMO could bill the Assoc for work
       • JT - Action-BM-2017-14 Define the mechanisms/rules for financial support of projects
13. Any Other Business
    • SC Chair
14. Next meeting
    • SC Chair
15. Summary of recommendations to the Board
    • SC Chair
16. Closure of the meeting
    • SC Chair

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