Provisional Agenda - OpenWIS Steering Committee 2017 June

29th June 2017

(The responsibilities of the Steering Committee [SC] are described in Article 13)

Welcome and introductions
- SC Chair
Approve previous SC meeting minutes
- SC Chair
- OpenWIS Steering Committee 2017 March minutes
Identification of priority topics for OpenWIS Steering Committee 2017 June
- SC Chair
- OpenWIS Core work plan; review new Project Charters; rule change regarding how Association funds may be spent; identification of funding sources …
- Deferred topics; these will benefit from time to reflect on the agreed plan of work for OpenWIS Core
  - Risk review (see actions Action-SC-2016-14 Add new risks to Risk Register and Action-SC-2017-20 Risks to the Association)
  - Update Goals of OpenWIS Association (see Action-SC-2017 39-44, 46-48 and 54-56, and Action-SC-2017-45 Goals for the Association “Each SC delegate should propose 3 goals for the Association (not the OpenWIS-Core project), for discussion at the June 2017 SC” )
Next meeting
- SC Chair
- Propose next SC teleconference in September 2017 (following northern hemisphere summer break) to resolve deferred topics
Approval of agenda
Review open actions and issues
- SC Chair
- OpenWIS Action Tracker 2017 March
- … in actual fact, we will not have time to review all the actions; please be aware of your assigned actions
OpenWIS Core work plan
- Proposal from Technical Committee (Steve Olson)
  - See Action-SC-2017-23 Future development options report
  - Also see related actions Action-SC-2017-21 Feature comparison for v3 vs v4 and Action-SC-2017-22 v4 MVP cost estimate
- Steering Committee recommendation to the Board (SC Chair)
Review rule clarification on how Association’s funds may be spent
- SC Chair
- See Action-BM-2017-04 Internal Rule change on funding projects “Propose an Internal Rule change to allow Association funds to be provided to a project during special circumstances, including, but not limited to, during project incubation.”
- See Pull Request 279 for pending change
Review new Project Charters
- SmartMet (Mikko Visa)
  - See Action-SC-2017-15 smartmet project proposal “Work with the TC to determine how the smartmet project might operate within the Association in practical terms (eg: where should repos be, how would PMC work etc). Draft a Project Charter and report back to SC in June.”
- WIS 2.0 (Kari Sheets)
  - See Action-SC-2017-16 Project Charter for WIS 2.0
  - Discussion: does the proposal for OpenWIS Core 5.0 (re OpenWIS Core work plan) subsume the WIS2.0 Project Charter? Can we retrofit a Charter to the existing OpenWIS Core project, e.g. to help formally clarify the split in responsibilities for PMC and TC?
  - Discussion: designation of OpenWIS Core 5.0 / WIS 2.0 as a WMO/CBS Affiliated Project
- Weather API (Jeremy Tandy)
  - See Action-SC-2017-17 Project Charter for Weather API
Clarify intent for revision of Technical Committee, Steering Committee and Board roles
- SC Chair
- Agree scope and allocation/assignment of action item Action-SC-2017-14 Improve processes for managing new projects “In light of the discussion around new projects during SC-MAR2017 (eg: FMI’s smartmet) and the uncertainties this has surfaced around the roles of PMC/TC/SC, review the Articles, Internal Rules and Technical Rules and propose any improvements.”
- See SC-2017-March minutes section 13.1.3 and SC-2016-March minutes 13.1.3 and PMC structure diagram for relevant discussion;
- See Pull Request 145 and changes to documentation files relating to “edits to describe governance for multiple projects” - all approved in accordance with RESOLUTION-AM-2016-09
- Also see related items
  - ACTION-AM-2016-01 “TC will act as PMC for OpenWIS Core Project”
  - Action-SC-2017-01 Update Technical Rules to clarify roles “Update the Technical Rules to clarify the roles in the development process”
  - Action-SC-2016-14 Add new risks to Risk Register “Add a risk to the Risk Register stating that the Articles/Rules of the Association do not adequately define the architecture role of the TC (Article 14.1)”
  - Action-BM-2017-02 New agenda structure for Annual Meeting in 2018 “Propose a new schedule of meetings for next year that clarifies the responsibilities of the various committees; something like PMC(s), TC, SC, Board.”
Review funding calls pertinent for OpenWIS Association; e.g. to support evolution of WIS
- European Commission Horizon 2020 (Baudouin Raoult)
  - See action Action-SC-2017-25 Horizon 2020 funding calls
- US funding calls (Kari Sheets)
  - See action Action-SC-2017-26 US funding calls
- Australian funding calls (Weiqing Qu)
  - see action Action-SC-2017-27 Aus funding calls
Recommendations to the Board regarding admission of new Members or Partners
- Rémy Giraud
- Clarify status of ECMWF application to join OpenWIS Association
  - See Action-SC-2017-07 Finalise the ECMWF agreement
  - Also see actions Action-SC-2017-09 Clarify ECMWF taxes and Action-SC-2017-10 Formalise ECMWF payment option
- Notification of any other applications
Any other business
- Contributor License Agreement (CLA)
  - Update on review of CLA legal text (Paul Rogers)
    - See Action-SC-2017-29 CLA legal reviews
  - Submission of completed CLA forms (Paul Rogers)
    - See Action-SC-2017-19 Submit completed CLA forms
  - Storage of hardcopy CLA forms (Rémy Giraud)
    - See Action-SC-2017-30 Hardcopy CLA forms
Summary of recommendations to the Board
- SC Chair
Closure of the meeting
- SC Chair